Tip of The Week: Start your Project on the Right Foot… Do NOT start with an End Date!
Of all the project pain points that can be experienced, starting with an End Date before scoping and properly estimating, can arguably be ranked number 1. This scenario often happens in order to get project funding approval on an “if only it can be accomplished by “X” date”. There may be solid reasoning for placing the end date first on the schedule, such as a government mandate, but this does not make it an acceptable practice for all projects.
Backing into the date can create project toxicity from the start and increases project risk exponentially. Although it may be intimidating, if you determine that the project cannot be completed by the imposed End Date it needs to be communicated with supporting documentation as early as possible and also recorded on your project’s plan and risk register.
You may also provide alternatives to meet the date, such as a phased project approach. Deliver a manageable portion of the project by the proposed End Date, with subsequent phase following until full project scope is met.
I recently had a fire at my house. A high voltage wire in the electrical meter box on the outside of the house exploded and caught fire. The good news we were home, the fire was quickly contained, and thankfully nobody was hurt. It was obviously unexpected and not on my radar as a risk. This had me thinking a bit about how “fires” appear unexpectedly in projects. As Project Managers we plan for the expected and also inherently face the “known-unknown”; knowing that unexpected events, circumstances, or outcomes will take place in our projects that are hard or even impossible to plan for or predict. These unknowns could be small changes in scope or even loss project funding.
We are in the final week until the regular season the National Hockey League comes to a conclusion. Teams are fighting for playoff positions, but our attention is drawn to not the top of the standings but to the bottom. The “race” to 30th place has caused a lot of discussion on sports talk radio and national publications. Sharp focus is on the current last place team, the Buffalo Sabres. Fans are divided on whether the team should deliberately try to loose games, in order to get a chance at the number one draft pick, or at worst the number two draft pick (per the NHL’s draft lottery rules). As a project manager, I took a broader look at this event in Sabres history, as the fan opinions steadily grow apart. Although sports fans will always have varying opinions, what has been missing is a solid project Stakeholder Communication Plan.